Privacy Policy

This Privacy Policy explains how Sweepzy Limited (“Sweepzy”, “we”, “us”, or “our”) collects, uses, shares, and protects the personal data of Users and Participants (“you”, “your”) in accordance with EU data protection laws, including the General Data Protection Regulation (GDPR).

1. Data We Collect

  • Users: Name, email address, organisation.
  • Participants: Name, email address, event registrations.
  • Usage & Device Data: IP address, browser type, pages visited, and cookies (see Section 4).

2. Legal Basis & Purpose

  • Contractual Necessity: Processing to provide, bill for, and support the Platform and Events.
  • Legitimate Interests: Improving and securing our services, fraud prevention, analytics.
  • Consent: Where we obtain your clear agreement (e.g., marketing emails).

3. How We Use Your Data

We use your data to enable account registration, event creation and management, communication about your account and Events, and to improve and secure our Platform.

4. Cookies & Tracking

We use cookies and similar technologies to operate the Platform, analyse usage, and deliver targeted content. You can manage cookies via your browser settings; however, disabling certain cookies may impact functionality.

5. Data Sharing & Transfers

We may share your data with:

  • Stripe: Payment processing.
  • Hosting & Support Providers: For infrastructure and customer support.
  • Legal Authorities: When required by law or to protect rights.

Any transfer outside the EEA is safeguarded by EU-approved mechanisms (e.g. Standard Contractual Clauses).

6. Data Retention

We retain personal data only as long as necessary for the purposes described, to comply with legal obligations, or to resolve disputes. Thereafter, data is securely deleted or anonymized.

7. Your Rights

  • Access and receive a copy of your personal data.
  • Correct or update inaccuracies.
  • Request deletion or restriction of processing.
  • Object to processing based on legitimate interests.
  • Data portability (receive your data in machine-readable format).
  • Lodge a complaint with a supervisory authority.

To exercise these rights, email us at contact us.

8. Security Measures

We implement industry-standard technical and organisational controls (encryption, access controls, regular audits) to protect your data.

9. Children’s Privacy

Our services are not directed at children under 18, and we do not knowingly collect data from children.

10. Policy Updates

We may update this policy. Material changes will be notified via email or within the Platform.

Last updated: July 31, 2025

For questions about this policy, contact us at admin@sweepzyapp.com.